Wednesday February 22, 2012
Getting Started with ALSE Tracker 2.0Master ListThe master list is the core list of items that you add to or delete from to be your choices when filling out hand receipts. The master list contains all the information about a piece of that type of gear such as the NSN, Unit of Issue, and Inspection Type (this is important as it determines whether an item will show up in the Inspections area of the Maintenance tab). When you add an item in the Maintenance area you select the NSN and the rest of the information is shown for your convenience but you can't change it. Any changes you make in the Master List will be reflected in ALL items of that type (NSN) in all the Hand Receipts. For example, if an Inspection interval changes from 90 to 60 days you only have to update it once in the Master List (the assigned due dates will not change until the next inspection is performed). In the master list you can also specify a couple "lists" that you want to have to make creating a "standard" hand receipt a whole lot easier. All you have to do is go down the Master List tab, press the ALSE Gear button (the All button at the top should be depressed), scroll off to the right, and check what items you want in your lists as standard issue. Then if you go back to the maintenance tab to Hand Receipt you can use the button in the upper right to add all the items from one (or both) of the lists you just specified.You can also maintain a list of bench stock items that you can assign drawer and bin numbers to in the Office tab, and you can also specify the program setup options like your name, your company name, and aircraft tail numbers.
MaintenanceThe Maintenance tab is where you look at all your information. All the buttons on the left (except Aircraft Equipment) show you the same information you enter in a Hand Receipt; it's just organized a different way.The Hand Receipt area is where you'll want to do your adding and deleting of items and people. When you click on a person on the left, the grid on the right shows you everything you have assigned to them. You can print a Hand Receipt with the print button in the upper right above the grid, but only the items you have entered an On-Hand quantity of 1 or more will be shown on the printed hand receipt. This allows you to have things like personal helmets entered in the program so the Inspections can be tracked, but the items won't show up on the Hand Receipt. The Inspection button takes all the items you've entered in Hand Receipts (that are Inspectable items i.e. have 'Day' or 'Year' and not 'None' assigned as an Inspection Type) and displays them according to Due Date. Actually, anywhere you see the "Sorted By..." at the top of the screen, you can click on any one of the column headings and the grid will sort by that column. In the Inspections area you also get a couple different reports. You can list all items due up to a certain date (the drop down list), or all the inspectable items you have assigned to people (the printed lists will be according to how you have the grid sorted). Changing the inspection date can be done two ways. You can enter in an inspection due date (either type it or use the drop-down calendar), or you can enter in a Completed date and let the program figure out the due date based on the inspection interval. View by Type is just a way to categorize all your gear and print lists of certain things like radios. You can check and uncheck the boxes to the right in the grid to add and remove items from the different categories. This will have no effect on Hand Receipts or Inspections. Aircraft Equipment is it's own little area that some people use to track the whereabouts of the fly-away gear. You can add your aircraft tail numbers and the types of gear you want to add in the Program Setup area of the Master Lists tab. Then just add new items to the list in the Aircraft Equipment area.
OfficeThe Office tab holds the Bench Stock and Tech Manuals areas. The Bench Stock is similar to assigning Hand Receipts except that you put items in drawers and bins which you define in the Program Setup of the Master List tab. Then you can print out an inventory form to use for reordering and keeping track of your items. Notice there is also a set of buttons across the top so you can categorize your different supplies. You should always add new items while the All button is depressed. This will prevent you from adding something and having it seemingly disappear because it doesn't belong to the category you currently have selected.The Tech Manuals area is just a nice to have list of all the manuals, changes, and locations that really makes you look good during an inspection.
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